![]() You’ll probably redo the whole document several times before you’re happy with the results. If you’re like most users, you’ll format each item individually-a painstaking process known as direct formatting. Each file contains section titles, subheadings, footnotes, numbered lists, and,Īs you import text from the different contributors, your document begins to looks like a hodgepodge. Get really good ideas every day for your law practice: Subscribe to the Daily Dispatch (it’s free).You’re compiling a big document-maybe it’s a report for your annual department meeting or a series Illustration © Subscribe to Attorney at Work Affinity’s passionate, well-connected industry experts work hand in hand with you to help you better understand and optimize your business - from software to growth strategy, and everything in between. The company’s holistic approach incorporates people, process, and technology. “Five Easy Steps to Redact Sensitive Information in Adobe Acrobat Pro” About Affinity Consulting GroupĪffinity Consulting Group inspires, enables, and empowers legal teams of all sizes to work smarter, from anywhere. “Tricks for Reading Microsoft Word Documents Aloud” “Using AutoCorrect to Speed Up Document Drafting” You can also apply a style to multiple paragraphs at once by selecting the paragraphs and then clicking on the style in the styles pane. The style’s formatting attributes will be applied to the paragraph you clicked in. Then, click on the style in the styles pane. To format a paragraph using styles, click on the paragraph to be formatted. Once your styles are customized to meet your needs, use them to format your document. That will ensure that any changes to your Normal style flow through to the other styles down the road. On the Modify Style dialog, make sure each style is based on Normal before changing the font or paragraph settings. Once your Normal style is set to your preferred default formatting, repeat the same steps for each of your other styles. Click on the Format button in the bottom left-hand corner to set your font and paragraph formatting. ![]() Right-click on Normal in your styles pane and select modify. Start by setting the Normal style to your preferred font and paragraph settings. Once you have the list of styles you want to use, it’s time to make them work for you. In addition to your list of styles, set the style named “Normal” to show in the styles pane. Use the show and hide buttons to control which styles appear in the styles pane. Then click on the manage styles button (the button just to the left of the options button) and navigate to the Recommend tab. Uncheck all three boxes under “select formatting to show as styles” to prevent Word from populating the styles pane with fake styles. Set “Select styles to show” to “recommended” to control which styles appear in the pane. Check the box to show a preview of each style so you can see at a glance what each style will do.Ĭlick on the options button at the bottom of the styles pane to control which set of styles appears in the styles pane and the order of the styles. Drag and drop the styles pane to the side of your monitor to dock it next to your text. Open the styles pane by clicking on the launcher (arrow) in the bottom right-hand corner of the Styles group on the Home ribbon. ![]() Make a list of the styles you’ll want to use and the formatting for each style. Use the body text styles for unnumbered paragraphs that make up the document’s body. Use the heading styles (Heading 1 – 9) for headings and numbered paragraphs. ![]() If two or more paragraphs in your document need the same formatting, you’ll want a style for that formatting.Įvery Word document has over 200 styles built into it, including styles for headings and the document’s body. Step 1: Decide What Styles You Needīefore you can customize the styles to meet your needs, you need to determine which styles to use. Think of styles as a radio preset: Tune the style to your preferred formatting, and you’ll get one-click access to that formatting.įollow these four steps to take control of Word’s styles, and check out Affinity Consulting Group’s “Microsoft Word for Legal Professionals,” for in-depth instructions on modifying styles and adding automatic paragraph numbering to styles. Need bold, underlined and centered paragraphs with 12 points of spacing after the paragraph, and keep with next turned on? A style can accomplish all of that with a single click. Microsoft word styles allow you to apply a set of formatting characteristics, including font and paragraph settings, with the click of a button. Styles make it easier to format your documents and ensure that your documents are formatting consistently from beginning to end. Many of Word’s frustrating quirks can be remedied by intentionally using styles. Microsoft Word uses styles to control your formatting, whether you realize it or not.
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